Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Sexual and Reproductive Health, Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. We offer professionals opportunities for career advancement, good working environment and competitive remuneration.
Association for Reproductive and Family Health (ARFH) is currently recruiting to fill the following positions:
Position 1: Procurement and Supply Chain Specialist
Provide strategic direction and take lead in strengthening Procurement and Supply Management systems of the GF Funded Tuberculosis Grant in order to meet organizational and international best practices and standard.
Prepare Procurement related documentation (e.g. pre-qualification, bidding, specifications, bid evaluation reports, terms of reference, letters of invitation, request for proposals, and draft contracts,
Take lead in Contract Management, Supplier Management, develop and update Procurement Tools Management for all procurement works, goods and services related to projects.
Take a lead in processing delivery documents e.g. duty wavier and NAFDAC Exemption etc.
Prepare the project procurement and supply management plan in close consultation with Project Management Units and the National TB and Leprosy Control Programme
Monitor efficient documentation of activities at warehouses at designated zones, states and sites and prepare periodic progress reports on health/non-health commodity distribution to/at designated sites.
Ensure that quality control is carried out on health commodities in accordance with national and international standard.
Responsible for commodity shipments from overseas, clearing and ensuring the freighting to ARFH Central Warehouse in Federal Medical Store, Oshodi and the six (6) Zonal Stores in NWZ, NEZ, NCZ, SEZ, SWZ, SSZ and FCT.
Responsible for the forecasting, quantification, and maintenance of short, medium, and long term TB commodities (Anti-TB Drugs/Laboratory reagents and related commodities, HIV tests kits, Laboratory Equipment and supplies) and procurement plans to support the Project.
Responsible for the assessment, design, implementation, strengthening, and maintenance of project site logistics system for TB commodities
Participate in the National Logistics Management Coordinating Units (LMCUs) and TWG meetings
Minimum qualification is B.Pharm; Master’s degree in Social Sciences and Management sciences will be an added advantage. A minimum of 5 years experience in the management of supplies chain management functions in donor funded projects, international NGO or United nations is highly essential with professional certification in Supply Chain Management and understanding of Nigerian drugs regulations. Good knowledge of Nigeria Supply Chain Guidelines for all disease Programmes and other related PSM activities including procurement management softwares e.g pick and pack etc is also essential. He/she must also be proficient in Microsoft Word, Microsoft Excel, inventory management software analytical and problem solving skills.
Position 2: Assistant Zonal Logistics Assistant/Data Analyst
Reports to Procurement and Supply Chain Specialist with following responsibilities:
Support and strengthen the Logistics Monitoring Information System (LMIS) of the program in the states under the Zones
Coordinate the TB state stakeholders in Logistics mentoring and supportive supervision to the Zonal, states and facilities.
Support regular supervision and provide oversight for the maintenance of the storage facilities in the zones.
Provide periodic reports on stock status, commodities storage condition, logistics activities and warehousing maintenance and other monthly/bi-monthly/quarterly zonal and supportive supervision reports.
Document and tracks all commodities delivered to the zones and the commodities issued to the states and facilities
Provide support to the Program on all data issues and build capacity of state Logistics officers in relevant supply Chain areas
Conduct routine monitoring visits to DOTS and Microscopy sites, including the conduct of data verification, validation and Logistics data quality assessments (DQAs) using standard checklists.
Participate in the Logistics Management Coordinating Units (LMCUs) meetings at the states under the zone as well as zonal quarterly review meetings.
Minimum qualification is B.Pharm; Master’s degree in Social Sciences and Management sciences will be an added advantage. A minimum of 3 years’ experience in the management of supplies chain management functions of donor funded projects. He/she must be familiar with Government and International donor agencies rules and regulations, and proficiency in Microsoft Word, Microsoft Excel, inventory management software, analytical and problem solving skills. Professional certification in Supply Chain Management and understanding of Nigerian drugs regulations is essential with vast knowledge in Nigeria Supply Chain Guidelines for all disease Programmes and other related PSM activities.
Position 3: Senior Monitoring and Evaluation Officer (CSS)
Support the implementation of monitoring and evaluation activities of the project
Work with other staff and SRs to ensure that monitoring and evaluation activities are appropriate and meet the donor and project’s M&E needs.
Support the development and design of the M&E framework and project M&E plan, and development of M&E tools and guidelines.
Work with SRs to support the correct implementation and use of monitoring and evaluation tools, and adherence to complete, correct and timely reporting.
Conduct routine monitoring visits to project sites, including the conduct of data verification and validation and data quality assessments (DQAs) using standard checklists.
Assist in the preparation of quarterly PU/DR and provide supportive supervision.
Provide direct technical assistance and capacity building to the sub-recipients and sub sub-recipients in the design and implementation of the program/project Monitoring and Evaluation
Ensure that the quality of program/project Monitoring and Evaluation in the projects sites is in agreement with the GFATM performance framework and grant agreement
Ensure timely preparation and submission of quarterly PU/DR and provide supportive supervision.
On a quarterly basis, analyse submitted reports by SRs and SSRs and provide reports and follow up with feedback.
Participate in project assessments, evaluations and design teams, when requested.
Participate in the conduct of operational research activities from time to time.
Represent ARFH and make presentations at professional meetings, conferences and workshops related to Monitoring and Evaluation.
MBBS with an MPH or Master’s degree in Social sciences, pharmacy or related field with at least 5 years M and E experience in OVC and health programs.
Also required is experience working with CBOs and Global Fund funded programs.
Excellent computer skills in Ms Office suite and M & E softwares: Stata, SPSS, NOMIS etc is compulsory. Familiarity with local language is highly desirable. Must be able to analyze data to inform programme decisions.
Position 4: Senior Programme Officer (CSS)
Support the Programme Manager to provide technical assistance and oversight functions to sub recipients in the implementation and overall management of the Global Fund New Funding Model on the CSS.
Participate in the development of Project Implementation Plan, Training Manual, various Standard operational procedures (SoP)
Support the State Programme Officers in effective project management & coordination and provided performance based oversight to CBOs on project implementation procedure, data management and effective financial management.
Ensured linkages and joint performance of activities with other PRs, SRs and other relevant organizations
Ensured the preparation and submission of detailed reports by SRs and SSRs on project activities on a quarterly and annual basis in compliance with Global Fund requirements.
Develop the concept and participate in the implementation of Refresher training for CBOs
Participate in project monitoring and supportive supervision to SRs and SSRs
A Degree in Medical Field, Social Sciences with at least 4 years post National Youth Service experience, which must include at least 2 years in CSS programming, health, education and sub granting. Also, preferred are knowledge of health programs with the Nigeria public sector, health system, NGOs/CBOs and collaborative relationship and liaison with community leaders. An MPH is an added advantage. Familiarity with local tradition and language is highly desirable.
Position 5: Documentation and Administrative Assistant
Support the documentation/Filling of all Procurement and Supply Chain documents of the organization
Maintaining the Procurement matrix; Reconcile procurement processes, and support other PSM activities as at when needed by the organization
Responsible for maintenance of organizational PSM documents
Responsible for storage, cataloging and retrieval of documents.
Maintain the integrity of working documents and update documentation when revised.
Maintain systems for document storage and retrieval, and help train employees on efficient system usage.
Responsible for document security, for assigning access, and for removing and destroying obsolete documents.
Minimum qualification is B.Pharm or B.Sc in Business Admin, Social Science or Management Course. Minimum of 2 years’ experience in the management of supplies chain management functions in donor funded projects, professional certification in Supply Chain Management and understanding of Nigerian drugs regulations. Good knowledge of guidelines for all disease Programmes and procurement management softwares e.g pick and pack etc is desirable. Proficiency in Microsoft Word, Microsoft Excel, inventory management software analytical and problem solving skills.
Method of Application:
All potential job applicants should send their comprehensive Curriculum Vitae (CV) and cover letter in ONLY one attachment (MS Word document) explaining their suitability for the job to:
Please indicate the title of post applied for in the subject line of the email. Only shortlisted applicants will be contacted.
Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees. Candidates must provide functional e-mail addresses and telephone numbers of the referees.
Eligible female applicants are encouraged to apply.
ARFH has a Child Safeguarding policy in place and is an equal opportunity employer (EOE).
Application Deadline: 29th May, 2015
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: 2015-05-29 | : 1533